How to be more efficient.

By David Joel Miller.

Efficiency

How to get more done.
Photo courtesy of Pixabay.com

Ways to increase your efficiency.

Do you struggle to get things done? Do you wish you could be more efficient?

Being efficient require systems and it requires practicing them until they become routine.

Consider incorporating some of these efficiency tips into your daily life.

Get more done by making lists.

Making lists helps you in several ways.  When you try to remember too many things you are likely to forget some things.  It’s easy to get so busy with the day-to-day tasks that important things don’t get done.  Not having something on your list can result in arriving at a deadline without having begun what you needed to do.

Prioritize.

You can increase your efficiency by prioritizing things.  Begin with the things that you must do today.  Avoid spending a lot of time on small things which can eat up your day without accomplishing anything.  Some large tasks may need to be broken up into smaller components so that you can do them a little of that time.

Make a schedule.

Efficient people make schedules and stick to them.  Allow enough time for each thing that you plan to do.  Make sure you include in your schedule time to get from one place or appointment to another. In making a schedule, try to be realistic. Do not over schedule. Machines that are pushed too close to their limit breakdown, so do people.

Do the hard things first.

Make it a point to tackle the most difficult thing on your list as soon as possible.  Do the hard things early when you are full of energy. Few people have unlimited willpower. Making yourself do things you don’t want to do requires a lot of willpower. Don’t squander your willpower on minor things use it for the tough chores.

Don’t expect to be perfect.

All aspects of the things you are doing are not equally important.  Get clear on which things you need to do well and which things have room for error.  Spending too much time trying to send one perfect e-mail can result in not getting all the emails answered. Perfectionism is an enemy of productivity. Don’t use perfectionism as an excuse for not getting anything done.

Take time for both short-term and long-term planning.

Investing a little time in planning can pay big dividends in the long run.  Good planning identifies which items will take longer and which things you need to do first.  Decide which things need doing in the short-term.  Long-term goals require setting up a list of steps that you were doing to work towards them. Time spent planning will reduce the time needed to be productive.

Keep your commitments or don’t make them.

If you fail to keep your commitments, you confuse yourself and others.  Be clear on which things you genuinely intend to follow through on. People with too many things on their to-do lists often fail to complete any of their intended tasks.

Take care of your tools – especially yourself, eat, sleep and exercise.

Invest some time in taking care of the equipment that helps you.  Trying to work with broken equipment is unproductive. Self-care is especially important if you want to stay efficient.  You can’t be particularly efficient if you don’t eat when needed, get some exercise and get adequate sleep.

Focus on solutions, not problems; stay in positivity.

Spending a lot of time looking at problems is unproductive.  When facing a problem, look for a solution.  Positive can-do people are much more efficient. Highly productive people look at challenges as opportunities, not obstacles

Make every day Thanksgiving, be grateful.

Approaching things in a positive manner makes you more productive, more efficient, and a lot happier doing the things you do.  Be grateful for what you have.  Remember to express thanks for the good things that happen to you.

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Get the latest updates on my books, due out later this year by signing up for my newsletter. Newsletter subscribers will also be notified about live training opportunities and free or discounted books. Sign up here – Newsletter. I promise not to share your email or to send you spam, and you can unsubscribe at any time.

For more about David Joel Miller and my work in the areas of mental health, substance abuse, and Co-occurring disorders see the about the author page. For information about my other writing work beyond this blog check out my Google+ page or the Facebook author’s page, up under David Joel Miller. Posts to the “books, trainings, and classes” category will tell you about those activities. If you are in the Fresno California area, information about my private practice is at counselorfresno.com. A list of books I have read and can recommend is over at Recommended Books

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Get more done.

By David Joel Miller.

Ways to be more productive.

Garden in a boat.

Get More Done.
Photo courtesy of Pixabay.com

Would you like to get more done?

Do you feel like you are having difficulty being productive?

Here are some simple tips to improve your productivity and help you get more done each and every day. Try introducing some of these ideas, one by one and see if your productivity doesn’t increase.

Maintain a healthy blood sugar – energy level.

Your brain burns a lot of calories.  By some estimates up to 25% of all the calories, you will use every day are burned in your brain. Not having enough fuel on board reduces your ability to do work. Lack of blood sugar results in fuzzy headed thinking.

Kids who skip breakfast do more poorly in school.  Adults who don’t eat something early will find that their will suffer.  Start your day off with a healthy breakfast.  Being productive requires energy for both your brain and your body.

Get enough sleep.

Most people become chronically sleep deprived.  You may be able to get by on reduce sleep for a single night, or even a couple of nights.  But if you continue to work with less than enough sleep, your productivity will decline.  Chronically cutting your sleep short is not a way to improve your productivity.

Eat healthy.

Getting things done requires maintaining your body.  It is not enough to simply take in calories.  Those calories need to include nutrients necessary to maintain health.  Many people’s diets are high in sugar, fat and low nutrient ingredients.

Get exercise. Move around.

Make sure you get plenty of exercise.  Take frequent breaks.  Get up and move around.  Staying in one position too long can wear you out.  Today more and more people work at desks jobs, working with papers, computers, and ideas.  The result of this inactivity is a body that can’t support the brain that is doing so much of your work.

Eliminate what distracts you.

Distractions are the chief enemy of productivity.  Try to eliminate the distractions in your environment.  Close unneeded Internet windows.  If possible, use music or white noise to eliminate the distraction of conversations or other noises in your environment.  Cut down on the need to attend to things other than your main task at hand.

Practice focusing.

Focusing, paying attention, is a skill that needs to be practiced.  Young children rarely have good attention skills.  The way those attention paying skills develop is by practice.  Work on improving your ability to pay attention.  Notice when your mind is wondering and quickly bring it back to the thing you need to attend to.

Pursue your passions. What interests you?

The majority of all learning is emotional, not intellectual.  You learn things that interest you.  Pursue your passions.  Think about the things that interest you and incorporate those into your work. Think about learning a new skill, something that might excite you.

Take breaks. Chunk work.

Productivity declines the longer you stay on a given task.  Break time-consuming projects up into smaller chunks.  Take short breaks between each chunk. Early in the day, you’re likely to be able to do longer periods of work on a particular project.  As the day progresses you may need to take more frequent breaks or switch to other tasks.

Recharge your batteries. What fills you up mentally?

Productive people invest some time in recharging their batteries. Use your time off, your breaks and lunch to do good self-care. Read something for fun, listen to your favorite music, make time to talk to friends and coworkers.

For the big projects, plan, prioritize and break up.

Some projects can be overwhelming.  Starting off not knowing where you’re going can result in poor productivity.  For large projects start by developing a plan.  What will need to be done first, second and so on?  Break large elements down into smaller pieces.  It helps to estimate how much time each part will take.  Pay attention to things you need to complete before you can start the next phase.

Have a clear picture of the desired outcome.

A lot of effort can be wasted when you are not sure what you are trying to accomplish.  Write out some goals for the project you are working on.  It helps to run these goals by your boss or your customer.  You have not accomplished much if you created something that doesn’t meet another’s needs.  You will work a lot more efficiently if you have a clear definition of what you are trying to accomplish.

Get the help you need.

Rather than trying to do everything yourself, identify those things where you could use others expert help.  Few people are skilled at everything.  It is a lot more efficient to get help from people who have expertise in areas where you are less skilled.

Try these tips for improved productivity.

Want to sign up for my mailing list?

Get the latest updates on my books, due out later this year by signing up for my newsletter. Newsletter subscribers will also be notified about live training opportunities and free or discounted books. Sign up here – Newsletter. I promise not to share your email or to send you spam and you can unsubscribe at any time.

For more about David Joel Miller and my work in the areas of mental health, substance abuse and Co-occurring disorders see the about the author page. For information about my other writing work beyond this blog check out my Google+ page or the Facebook author’s page, up under David Joel Miller. Posts to the “books, trainings and classes” category will tell you about those activities. If you are in the Fresno California area, information about my private practice is at counselorfresno.com. A list of books I have read and can recommend is over at Recommended Books